Summer Day Camps

• We will be asking parents to fill out a health check form each day confirming their child does not exhibit symptoms of illness before allowing children into program
• We will be asking staff to fill out a health check form each day confirming they do not exhibit symptoms of illness before coming to work.
• We will take temperatures of all children, staff each day.
• We will be increasing our hand washing schedule to include 20 second handwashing for all participants and staff before program, between each activity, before lunch and snacks , after lunch and snacks, and before program ends, at minimum.
• Face coverings will be asked of all staff and participants while program hours are running.
• We will provide signs related to healthy habits throughout program
• We will be sending home guidance from the CDC regarding safe health procedures to our families during program.
• Social distancing will be practiced at all times
  • In rooms (set up space for social distancing)
  • Outdoor (State and local regulations state that camps should operate outdoors as much as possible)
  • Transitions (walking to the bathroom or an new activity space)
  • During games
• Groups will be limited to 10-12 campers, depending on age
• Groups will not interact with each other throughout the day
• We will not be holding any full camp activities
• Staff will be assigned to specific group and will not interact with other groups to the best of our ability.
• A medical isolation space will be established for any child or staff that is feeling ill and in process to be picked up.  
• Parents will be required to arrange a pick up within 1 hour of being contacted their child is not feeling well.
• All activities and games will be individual based or adjusted for safe interactions following social distancing rules.
• Staff will monitor health by doing visual health checks of children and staff throughout the day.  
• We have adjusted our Day Camp program activities to adhere to state and local guidelines
  • No travel off sites
  • No swimming (at this time we are waiting for further guidance from the proper authorities)
  • We will not be bringing in vendors from outside our organization to the campuses

• We have increased our cleaning schedule to wipe down surfaces throughout the day and at minimum, all surfaces will be cleaned;
  • Before program 
  • Between activities 
  • Before lunch 
  • After lunch 
  • Before pick up 
  • After pick up 
• We will be cutting down paper as much as possible during check in/out procedures and throughout the day 
• We will minimize shared equipment as much as possible. When sharing is necessary, equipment will be cleaned between each use 
  • Balls and outdoor equipment will be assigned to a child and sanitized after use 
  • Games and activities will be adjusted for non-touch 
  • Backpacks will be kept with separation from other children’s items 
• We ask that participants bring no more than what they need for the day. 
• If food is served, it will be single serve packaged 
• Bathrooms will be wiped down every 30 minutes 
• Hand sanitizer will be provided at all time 
• Gloves to be worn during cleaning and meal time and any time transmission is higher than normal 

Health Check Expectations before arriving to program:

• Staff will not work in program if they have a fever or are feeling ill.
• If staff has a medical condition that does not allow for them to wear a face covering, they will not work directly with children.
• Staff and Children are asked to wear face coverage “mask without a vent” during program time. 
• The Y will supply a face covering for those that have forgotten their face coverage. 
• Staff and parents must wash the face coverage each night or have multiple face coverage to ensure we can control spread of viruses and germs  
• Face coverings will  be used during moderate to vigorous physical activities 
• If any staff or children have a baseline or pre-existing condition that results in symptoms, a doctor’s note is required to participate in programming. 

Health Check Protocol upon arrival at program

• A health check will be performed with every staff member and student before entering the program. 
• Staff and students with one or more COVID symptoms will not be allowed into program and will be required to get tested.
• Staff and Caregivers are required to inform the Y if someone if their house old or a close contact test positive for COVID19
• You can expect the following questions to be asked:
  • Temperature of individual is taken (must be below 100.4 for access).  
  • Travel restriction- YMCA will follow current County and State restrictions regarding travel 
  • Have you tested positive for COVID-19 in the past 10 days
  • Have you come into close contact with a person who tested positive for COVID-19 in the past 10 days?
  • Do you feel or recently felt feverish;
  • Have or recently had any other COVID-19 symptoms such as cough, shortness of breath, sore throat, nausea, vomiting, diarrhea, tiredness, chills, headaches, muscle/body aches, confusion, or loss of taste/smell.
  • 24 hours after fever is gone without the use of medication
• Parent guardian agrees to pick up their child if any symptoms are exhibited during program hours.
  • Children will be placed in an identified isolation area away from others until they are picked up from their caregiver. 
• Staff will continually monitor students throughout the day to identify if any symptoms occur while the student is in a YMCA program. 
• If a student exhibits symptoms on site, the student will be isolated in a defined area and parents called to pick up. 
• Every site will provide education on the signs and symptoms of this virus including handouts and signage.

The following handwashing protocols will remain in place:

• Before program 
• Before meals
• After meals 
• Between program activities 
• Right before going home

Sanitizing and cleaning

• All hard surfaces will be cleaned multiple times per day.  
• Tables will be wiped down before and after use.
• All bathrooms are cleaned, at minimum every 30 minimum after use. 

Sign In & Out Procedures

• We ask that parents/guardians not group not enter our program areas. 
• Sign in/out will take place in a general area
• Parents will be asked to have one primary pick up person 
• Parents will not enter the facility at check out

COHORTS & STABLE AFTERSCHOOL GROUPINGS

• Stable afterschool groups that do not mix
• Each group will be assigned to their own classroom. 
• Each group will be given a set of classroom materials that be theirs to keep for the duration of the program, this will include, pencil, coloring devices, and scissors.  
• We will practice social distancing during activities and groups will not be mixed in a room.
• Staff will remain with their group and will not switch between rooms or groups.
• Our outdoor activities will require all participants are 6 ft. at all times. 
• Stable groups will stay together for a duration of 3 weeks minimum  and will adjust as county regulations change 
• Program Structure 
• Each group will align to the site square footage and/ or maintain a solid cohort of no more than16 individuals per cohort.  
• For program all programs serving students, groups will maintain a ratio of up to 1:14, with groups staying stable for at minimum 3 weeks. No cohorts will exceed 16 individuals. 
• Rooms will be set up to ensure students are 6ft apart indoors
• Core Components & Programming Guidelines will be adjusted to safely ensure students are engaged and learning during program 
• Children with high risk/Special needs need to be identified by the school and parents to help providers be prepared to provide a healthy supportive environment. 

Food Service

• Serve meals outdoors or in classrooms when weather is a factor instead of in cafeterias. 
• Any meals will be individually packed and no family style meals will be served 

Family Gatherings

• Family nights will be a virtual experience.  We will engage our students and their families in  enriching activities

Staff Training and Development

• Staff will be trained on all related procedures
• Staff trainings will be primarily virtual. When in person meetings are required, small groups will practice social distancing, wear face coverings and meetings will be kept as short as possible. 

Parallel Programs on Campus

• Students are required to choose one out of school activity provider for duration of 3 weeks. This means that we will not be accepting children from other youth providers that are running parallel programs on campus and we will not allow children enrolled in our program attend other parallel programs

One of our key strategies for reducing COVID transmission risk is monitoring COVID diagnoses, symptoms, and exposure, and having the impacted people stay home until they are “cleared” to return. However, we cannot completely eliminate the risk of someone unknowingly bringing COVID-19 into our schools, so have a robust protocol for what to do if there is a positive case on campus.

This protocol includes:

• Close partnership with local Public Health agencies 
• Immediate contract tracing to determine who has been in close contact with the infected individual. 
• Alerting all staff and/or students who may have been in close contact with the infected individual. 
• Alerting the school community that there was a positive case on campus. 
• Infected individual will quarantine at home for at least 10 days (students can do distance learning during this time). Per public health guidelines, the individual cannot return to campus until at least 10 days have passed, their symptoms have improved, and they are fever-free for at least 72 hours. We will also ask them to submit evidence of a negative COVID test. 
• Fully cleaning all places the infected person has been with additional layers of sanitization.

All positive cases connected to a YMCA program site will be reported to Santa Clara Public Health within the defined time of 4 hours. We will adjust and adhere to all SCCPHD regulation as they change. 

As directed by Public Health, the Y will not be reporting positive cases that occur outside of YMCA program time. For example- If we learn about a positive case over a holiday break, we will not be reporting that case. 

If a case of COVID-19 is suspected or confirmed on site, the Y is required to follow the immediate actions and communication outlined in Table 1 of the Reopening of Santa Clara county K12 schools document. 

Santa Clara County Public Health Mandatory Directive for Schools 
https://www.sccgov.org/sites/covid19/Pages/mandatory-directives-schools.aspx

California State Department of Public Health 
https://files.covid19.ca.gov/pdf/guidance-schools.pdf

United States Center for Disease Control (CDC)
https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/schools.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fcommunity%2Fschools-childcare%2Fguidance-for-schools.html#print

• We will be asking parents to fill out a health check form each day confirming their child does not exhibit symptoms of illness before allowing children into program 
• We will be asking staff to fill out a health check form each day confirming they do not exhibit symptoms of illness before coming to work. 
• We will take temperatures of all children, staff each day. 
• We will be increasing our hand washing schedule to include 20 second handwashing for all participants and staff before program, between each activity, before lunch and snacks, after lunch and snacks, and before program ends, at minimum. 
• Face coverings will be asked of all staff and participants while program hours are running. 
• We will provide signs related to healthy habits throughout program 
• We will be sending home guidance from the CDC regarding safe health procedures to our families during program. 
• Social distancing will be practiced at all times 
  • In rooms (set up space for social distancing) 
  • Outdoor (State and local regulations state that programs should operate outdoors as much as possible) 
  • Transitions (walking to the bathroom or a new activity space) 
  • During games 
• Groups will be limited to maximum of 14 participants  
  • Groups will not interact with each other throughout the day 
  • Staff will be assigned to specific group and will not interact with other groups to the best of our ability. 
• A medical isolation space will be established for any child or staff that is feeling ill and in process to be picked up.   
• Parents will be required to arrange a pick up within 1 hour of being contacted their child is not feeling well. 
• All activities and games will be individual based or adjusted for safe interactions following social distancing rules. 
• Staff will monitor health by doing visual health checks of children and staff throughout the day.   
• We have adjusted program activities to adhere to state and local guidelines. 

• Each group will maintain up to a 1:14 leader: camper ratios 
• Rooms will be set up to ensure students are 6 feet apart indoors 
• Core curriculum for all camps will revolve around project-based learning activities focused on STEM, literacy and math/ Camps will also infuse physical fitness, and social emotional learning (SEL) skills through the integration of the 41 Developmental Assets strategies in our camp day.   
• We understand that there will be campers who need additional support through outside services, or additional services through the YMCA. If your camper needs additional support, please contact your YMCA Camp Director to set up an initial meeting so we can set up a success plan we can work on together at camp and at home. Please note that the Y is happy to make accommodation for inclusion to our program, there might be situations where we will not be able to make accommodations in our program.  

 The YMCA has been a long-time leader in food access through out Silicon Valley providing over 110 thousand meals last summer across 27 programs and in partnership with our local libraries and community organization.  

• Free meals will be served in geographic locations that qualify for free or reduced lunch, as defined by the USDA. If the USDA provides a waiver to allow free meal services at all locations, we will provide free meals at all YMCA camps.  
• All meals will be eaten outdoors, with the exception of inclement weather or other extenuating circumstances.  
• Any meals will be individually packed and no family style meals will be served 

Family nights will be hosted virtually this summer.  This may change when county and state regulations change. 

Staff will be trained be trained on all related procedures, including COVID Safety.  

Staff trainings will be primarily virtual. When in person meetings are required, small groups will practice social distancing, wear face coverings and meetings will be kept as short as possible. 

To help the drop-off/pick-up process run smoothly and efficiently for all, please follow the following guidelines upon registration for camp: 

• Prior to the first day of the program, ensure you have completed all required items: payment, registration, health history, medication, additional waivers. 
• Know where program is located, its address and specific parking/drop-off/ pick-up instructions. 
• Ensure the Y has your correct email on file. Weekly program newsletters are sent via email the Thursday before the program begins. 
• Program hours vary by site, please see your site director specific site program hours 
• When you pick up your child: Always bring a valid government issued photo ID. (i.e. - driver’s license, military ID, passport, ID card) 
• Ensure that every person who will pick up your child is listed as Authorized Pick-up on health history form and/or on Playerspace electronic forms and that it matches the name on their government issued photo ID. 

Once you arrive on site, follow these steps:

• Park in the parking lot and proceed to the tables for sign-in and sign-out.
• You and your child(ren) will be greeted by our staff who are happy to assist you with all of your questions. We will escort your child(ren) into the program area in the morning. 
• After showing your government issued ID and signing out your child(ren) in the afternoon our staff will assist you in locating your child(ren). 

What if my child is going to be absent? 

If your child will be absent from the program, please call your site director. Give your child’s name and his/her group name if possible. There will be no credits or refunds for missed days unless a doctor’s note is provided. 

What if I am late picking up my child from the program? 

Participants not picked up at the end of the day will be supervised by YMCA staff. A fee of $1.00 per minute after program closing time will be charged per child. For example, program ends at 5:00 pm, and a child is picked up at 5:25 pm, there will be a charge of $25.00. Every attempt will be made to contact parents and Emergency Contacts listed on your child’s Health History form. If by 1 hour after closing we cannot get a hold of the parents and the child has not been picked up, we will contact Child Protective Services. 

What if I need to add or delete someone from my authorized pick-up list? 

You may change pick-up information at any time, simply update your Medical Consent Form through the PlayerSpace website.  

What is the process to fill out my health history forms and waivers?  

After you are registered for camp, you will receive an additional email will invite you to fill out the necessary forms and waivers through PlayerSpace. PlayerSpace is the safe and secure third-party vendor we will be utilizing to collect the necessary forms. If you are returning to us, you will only need to update the previous information we have collected from you in the past. If you are new this year, you will need to fill out all forms. 

Am I required to sign my child in and out daily? 

Your child’s safety is our top priority. You must sign your child in and out of our programs each morning and afternoon. Please do not drop your child off or instruct them to sign themselves in and/or out. This is for the protection of your child as well as the YMCA. The only people that your child will be released to are the ones you have listed on your Authorized Pick Up on your medical Consent Form. Please note that due to COVID-19 we will not be allowing students to check themselves in or out of the program.  

The YMCA has 7 basic rules for all children: 

• Speak for yourself... not for anyone else. 
• Listen to others... then they’ll listen to you. 
• Practice caring and honesty... be a bucket filler. 
• Stay with the group and keep a safe distance 
• Show respect... every person is important. 
• Take charge of yourself... you are responsible for you. 
• Have fun! 

Who is watching and caring for my child? 

We are confident that we have the best staff around. Our staff is as diverse as our youth. The majority of them are college students and a small percentage are finishing high school. 80% of our staff are at least 18 years of age and older. 

All program staff are fingerprinted and undergo background and reference checks. All staff are certified in basic or pediatric CPR, first aid and Child Protection Training. 

Most importantly, our staff are people who love kids. They want to spend their time playing, teaching, and working with children. They are caring, energetic and responsible people with big hearts. 

What training do staff receive? 

All staff are required to attend 3 days of training prior to the first day of the program. The directors attend additional training. 

In addition to learning all the policies and procedures of the YMCA of Silicon Valley Camping program, staff learn techniques for how to best interact with children and how to use positive discipline techniques. They also learn songs, games, skits, and arts & crafts projects. 

Can YMCA staff babysit my child? 

Although our staff work well with children, our child protection policy does not permit YMCA staff to babysit for families involved in our YMCA programs. 

What if my child becomes ill or gets injured while at the program? 

If your child becomes ill while at the program, our staff will contact you to pick him/ her up. If your child is injured, the staff will take whatever steps are necessary to obtain medical attention. Your child may be transported to the hospital by an ambulance or by a YMCA vehicle. All expenses for emergency medical care are the responsibility of the parent or guardian. 

In the case that a camper develops COVID symptoms at camp, we will contact the family to pick up. The camper will be directed to an isolation room where they will await pick up. We are asking parents to pick up their child within the hour of our call for the safety of the child and other participants and staff.  

What happens if my child has a discipline issue at the program? 

Our staff are trained and are expected to resolve misbehaviors in a positive manner. Our staff speaks with the child, allows him/her to take time out to think about the issue, discuss the issue/solution with the child, then let the child return to the activity. In more severe cases, the child will be kept out of the activity and the parent will be asked to pick up the child. Together, parents and YMCA staff will work out a custom-designed behavior modification method depending on the severity of the issue. 

In the event the issue persists, the child may be suspended or expelled from the program. Some acts may result in immediate suspension or expulsion, including but not limited to fighting, intentionally harming others, theft, and possession of weapons or drugs. Our policies do not grant refunds or credits for missed program days due to behavior issues. 

What are the bathroom procedures? 

No child is ever alone and no child is ever alone with a staff member. All children will take trips to the bathroom with the entire program and/or program groups escorted by staff. Children will only use bathrooms inspected for safety by staff. 

What if I need to speak with my child while she/he is at the program? 

We understand that urgent situations come up. If you should ever need to reach your child while s/he is at program, please call the site director for your location. 

How do I communicate with the YMCA Staff? 

Most communication can be done through contacting the site director and speaking directly with your child’s staff during drop-off and pickup each day. It is vital that you inform us of changes happening in your family. Such changes include moving, hospitalization of a sibling or 

parent, altercations in the parent’s relationship, etc. These influence the way your child relates to others. Staff members can better provide for a child’s needs if they are aware of the situation. We will treat this information with the utmost confidence. 

In case of an emergency:  

If you need to get in touch with your child in case of a family emergency, call your program director. You can also email [email protected] 

Sign In & Out Procedures 

1. We ask that parents/guardians not group or enter our program areas. 
2. Sign in/out will take place in a general area 
3. Parents will be asked to have one primary pick up person 
4. Parents will not enter the facility/campus at check in or out 
5. Campers will not be able to sign themselves in or out this summer.  

Camps will be broken out into stable camp groups that do not mix. We will adjust our groups as County and State orders update.  

• Each group will be assigned to their own areas throughout the day. While spaces will be shared, they will be space between cohorts. We will take all sanitation measures to ensure that a space is disinfected before another group is assigned to that area.  
• Each group will be given a set of materials that will be theirs to keep for the duration of the session, this will include, pencil, coloring devices, and scissors. 
• We will practice social distancing during activities and groups will not be mixed in a room. 

What should my child wear to the program? 

Children are required to wear face coverings, closed-toe shoes daily. We encourage children to wear comfortable clothes that they don’t mind getting dirty. Weather varies during summer, please bring jacket or sweater accordingly. 

What should my child bring to the program? 

• Water bottle: This will help your child stay hydrated during the day 
• Label all items 
• Face Covering 

Should I pack water for my child? 

Yes, parents are responsible for providing their child with plenty of fluids for the day. We will take several water breaks throughout the day so children will have opportunities to refill their bottles. 

What if my child loses something at the program? 

We know that sometimes things get lost. The best ways to prevent the loss of property is to leave it at home and to label all of your child’s belongings. Lost and found items are kept at the YMCA for two weeks before it is donated to charity. The YMCA is not responsible for possessions that are lost or stolen. 

What shouldn’t my child bring to the program? 

• New or expensive clothes 
• Personal computers/tablets (unless the camper is still in distance learning)  
• Video games 
• Cell phones 
• Personal CD players/stereos/ 
• MP3 players 
• Expensive jewelry/watches 
• Money 
• Toys and card games 
• Alcohol or drugs 
• Personal sports equipment 
• Vehicles 
• Animals 
• Weapons